Seniority Leave is an additional time off entitlement granted to employees based on the years they have worked for your company. Using Grove HR's Seniority Leave will allow you to accurately assign the correct time off entitlement to your employees, no matter how long they have been at the company.
Before starting, make sure you have access to Time Off Settings. If not, please contact your Admin to request permissions.
How Total Entitlement of Seniority Leave is Calculated in Grove HR
By default, Seniority Leave will be credited based on the employee's service year. The total entitlement is a combination of the policy's entitlement and values defined in your seniority leave.
The Total Entitlement is calculated using the following formula:
Total Entitlement = Policy's Entitlement + Value(s) in Seniority Leave
Example 1:
Your company has a standard Annual Leave policy of 12 days. Employees with more service years are entitled to extra days off with the following rules:
12 days when working from 0 to 2 years
13 days when working for 3 to 4 years
15 days when working for 5 years or more
Applying this to Grove HR:
12 days from the join date until year 2: use the Policy's Entitlement
13 days when working for 3 to 4 years:
In the 3rd year, add 1 day to the total entitlement
Total Entitlement = Policy’s Entitlement + First Value for in Seniority Leave = 12 + 1 = 13 days
15 days when working for 5 years or more:
In the 5th year, add 2 days to the total entitlement
Total Entitlement = Policy’s Entitlement + First and Second Value in Seniority Leave = 12 + 1 + 2 = 15 days
How Service Year is Calculated in Grove HR
The employee's Service Year (also known as years of service or tenure) is calculated from joining until the present.
Example 2:
Jessica joined your company on 2 March 2020
On 17 May 2023, her service year is 3 years and 2 months
How Seniority Leave is Credited in Grove HR
Let's take a look at example 2 - Jessica again:
Jessica joined the company on 2 March 2020
Her service year is 3 years and 2 months
According to the company's policy, she is entitled to:
Total Annual Leave of 13 days for 3 years of service
In her 5th year of service, she will be entitled to a Total Annual Leave of 15 days
Grove HR will credit her Annual Leave with seniority as follow:
On 2 March 2023: She gets 1 extra day for the 3 years of service she completed. Total Annual Leave: 13 days
On 1 January 2024: She will get 1 extra day reward for her 4th year of service. Total Annual Leave: 13 days
On 2 March 2025: She will get 2 extra days for her 5th year of service
On 1 January 2026: She will get 2 extra days for 6th year of service