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Upload & Manage employees’ contracts
Upload & Manage employees’ contracts

This article will guide you to upload, edit, and archive an employee's contract.

Updated over a week ago

Keep in mind that depending on the configuration of your access role (Admin, HR, Line Manager, etc.), you may or may not have access to view and upload contracts for employees. Please check with your Admin for access control.

Upload an employee's contract

  1. Navigate to Employees > Manage Employees

  2. Find and click on the employee name you want to open their profile (ex. Linh Cao Thuy)

  3. In the Job tab, find the Contract Timeline section

  4. Click + New Contract

  5. Fill in the required fields:

    • Contract name: Enter a name for the contract

    • Contract number: Fill in a number for the contract

    • Contract Type: choose a contract type. If you cannot find a type you need in the dropdown list, click Manage Contract Type to create.

    • Start Date: Select a date

    • End Date: will be determined by the system, depending on the contract type.

    • Attached File: upload a file

      Maximum supported file size: 5MB

      Supported file format: DOC, DOCX, PDF

    • Add note

  6. Click Save to complete.

📌 Note:

  • By default, an employee can view their contracts. To change, go to Company Settings > Permissions > Role > Employee to adjust their data access

  • Employees can only view the contracts in their profile, not other colleagues

  • Line Managers could not view employee's contracts unless they were granted access through a role.


Edit a contract

1. Navigate to Employees > Manage Employees

2. Find and click on the employee name you want to open their profile (ex. Linh Cao Thuy)

3. In the Job tab, find the Contract Timeline section

4. Find the contract that you want to edit and click on the ••• icon and select Edit

5. Click Save when finished.


Archive a contract

For old contracts that have expired, you can archive contracts and review them at archived contracts.

To archive a contract, please follow the steps below:

  1. Go to your employee profile

  2. In the Job tab, find the Contract Timeline section

  3. Find the contract that you want to archive and click on the ••• icon and select Archive

  4. Click on the Archive button again.


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