It takes you time to control and maintain company documents? Need one place more convenient and helpful to manage and faster to share with your employees? Grove's document management module will help you to do that with just a few simple clicks.
Authorized users with access to the Documents module can create, modify, and remove folders and files. If you are unable to perform such actions, it might be because you do not have the authorization. Please ask your Admin for permissions.
In this article, we will show you:
I. Create new folders
Navigate to the Documents module
Click New folder
Name the folder and give the description (optionally)
II. Set sharing option
Find the folder you want to set sharing option
Toggle the share button to enable
Click the Share icon setting and select options:
Everyone: all employees can view contents in the folder
Departments: only selected departments (or sub-departments) can view contents in the folder
Offices: only selected offices can view contents in the folder
Employee Groups: only selected employees groups can view contents in the folder
Click Share to apply
III. Edit/ delete and download folders
To edit/ delete any folder, select the folder you would like to adjust and click on Edit folder/ Delete folder.
Click the download icon to download the whole folder.
IV. Upload files
There are two ways to upload files on Grove HR:
A. Upload file from computer:
Click on a folder
Select single or multiple files
Click Choose to upload
B. Upload file from Google Drive
The admin/ HR-in-charge can integrate Grove HR with Google Drive to take the files already in Google Drive to Grove and share for my employee. Please refer to the article Integration with Google Drive to create/update document to learn more.
Maximum supported file size: 10MB
Supported file format:
PNG, JPG, JPEG
DOC, DOCX, PDF, TXT, ODT
PPT, PPTX, PPS, PPSX
V. Replace/ delete and download files
To edit/ delete any file, select the file you would like to adjust/ remove and click on Replace file/ Delete file.
Download the file when clicking on the download icon.