It takes you time to control and maintain company documents? Need one place more convenient and helpful to manage and faster to share with your employees? Grove's document management module will help you to do that with just a few simple clicks.

Authorized users with access to the Documents module can create, modify, and remove folders and files. If you are unable to perform such actions, it might be because you do not have the authorization. Please ask your Admin for permissions.

In this article, we will show you:

⭐️ Folder:

⭐️ File

I. Create new folders

  1. Navigate to the Documents module

  2. Click New folder

  3. Name the folder and give the description (optionally)

  4. Click Create


II. Set sharing option

  1. Find the folder you want to set sharing option

  2. Toggle the share button to enable

  3. Click the Share icon setting and select options:

    • Everyone: all employees can view contents in the folder

    • Departments: only selected departments (or sub-departments) can view contents in the folder

    • Offices: only selected offices can view contents in the folder

    • Employee Groups: only selected employees groups can view contents in the folder

  4. Click Share to apply


III. Edit/ delete and download folders

To edit/ delete any folder, select the folder you would like to adjust and click on Edit folder/ Delete folder.

Click the download icon to download the whole folder.


IV. Upload files

There are two ways to upload files on Grove HR:

A. Upload file from computer:

  1. Click on a folder

  2. Click Computer

  3. Select single or multiple files

  4. Click Choose to upload

B. Upload file from Google Drive

The admin/ HR-in-charge can integrate Grove HR with Google Drive to take the files already in Google Drive to Grove and share for my employee. Please refer to the article Integration with Google Drive to create/update document to learn more.

📌 NOTE:

  • Maximum supported file size: 10MB

  • Supported file format:

  • PNG, JPG, JPEG

  • DOC, DOCX, PDF, TXT, ODT

  • PPT, PPTX, PPS, PPSX

  • XLS, XLSX


V. Replace/ delete and download files

To edit/ delete any file, select the file you would like to adjust/ remove and click on Replace file/ Delete file.

Download the file when clicking on the download icon.

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