Grove HR's Employee Groups feature helps you create various employee groups for daily operations, apply specific work schedules for specific employee groups, and flexibly allocate allowance and/or one-off to a certain employee group.
Existing groups in the Checklists module will also be migrated to Company Settings > Employee Groups tab.
With the current version, Admin and authorize person can create, manage Employee Groups and assign Onboarding/Offboarding tasks and Time Off Policies to Employee Groups. In future releases, Employee Group will connect with other modules and features like News, Work Schedule, Attendance, etc.
Table of contents:
Create an Employee Group
Before starting, make sure you have access to Company Settings. If not, please contact your Admin to request permissions.
Go to Company Setting by clicking on the ⚙️icon > Employee Groups
Click on + New Group
Enter a unique name and a description for easy finding > click Create
Select how employees can be added to the group:
Match all of the criteria: only employees who meet selected conditions will be added to the group
Specific employees: only selected employees will be added
Preview if necessary
Click Save and Confirm the action
💡Tips: Select "Automatically update employees that match these criteria, except for Resigned employees" to synchronize the list when employees join, resign, or their properties were changed.
Edit an Employee Group
Go to Company Setting by clicking on the ⚙️icon > Employee Groups
Find the employee group that you want to edit and click on More (or the ⋮ icon)
Select Edit and adjust only need necessary fields
Click on Save to apply changes
Deactivate an Employee Group
A deactivated Employee Group will be hidden from other modules, but you can still view them in Employee Groups setting.
Go to Company Setting by clicking on the ⚙️icon > Employee Groups
Find the Employee Group that you want to deactivate
Toggle button to the left to turn off
📌 Note: Employee groups associate with other modules or features cannot be deactivated. Make sure to unlink them in advance or you will receive this error message:
Delete an Employee Group
Go to Company Setting by clicking on the ⚙️icon > Employee Groups
Find the Employee Group that you want to delete and click on More (or the ⋮ icon)
Select Delete Group
Click Delete again to confirm action
📌 Note:
Employee Groups are visible to all users with Settings permissions
Resigned employees cannot be added to groups
When an employee resigns, the system will automatically remove them from all groups
Only active groups can be automatically updated
When "Automatically add or remove employees that match these criteria, except for Resigned employees." is unchecked, the system will not update when employees properties were changed