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Create & Manage Employee Groups
Create & Manage Employee Groups

This article explains how you can create, edit, disable and delete an Employee Group.

Updated over a week ago

Grove HR's Employee Groups feature helps you create various employee groups for processing onboarding, apply specific time off policies to specific employee groups, and launch a performance review for a target employee group.

Depending on the configuration of your access role, you may or may not have access to this feature. Please check with your Admin for access control.

Create an Employee Group

  1. Go to Company Setting by clicking on the ⚙️icon > Employee Groups

  2. Click on + New Group

  3. Enter a unique name and a description for easy finding > click Create

  4. Select how employees can be added to the group:

    1. Match all of the criteria: only employees who meet selected conditions will be added to the group

    2. Specific employees: only selected employees will be added

  5. Click Preview to view the employee list (if necessary)

  6. Click Save and Confirm

💡Tips: To keep the employee list current and reflect any changes that occur (such as hiring new employees or updating employee information), select "Automatically update employees that match these criteria, except for Resigned employees."

Edit an Employee Group

  1. Go to Company Setting by clicking on the ⚙️icon > Employee Groups

  2. Find the employee group that you want to edit and click on More (or the ⋮ icon)

  3. Select Edit and edit the necessary fields

  4. Click on Save to apply changes

Deactivate an Employee Group

A deactivated Employee Group will be hidden from other modules, but you can still view them in Employee Groups setting.

  1. Go to Company Setting by clicking on the ⚙️icon > Employee Groups

  2. Find the Employee Group that you want to deactivate

  3. Toggle the button to the left to turn off

📌 Note: Employee groups linked to other modules or features cannot be deactivated. Make sure to unlink them in advance, or you will receive this error message:

Delete an Employee Group

  1. Go to Company Setting by clicking on the ⚙️icon > Employee Groups

  2. Find the Employee Group that you want to delete and click on More (or the ⋮ icon)

  3. Select Delete Group

  4. Click Delete again to confirm action

📌 Note:

  • Employee Groups are visible to all users with Settings permissions

  • Resigned employees cannot be added to groups

  • When an employee resigns, the system will automatically remove them from all groups

  • Only active groups can be automatically updated

  • When "Automatically add or remove employees that match these criteria, except for Resigned employees" is unchecked, the system will not update when employees' properties were changed

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