By consolidating your employees’ pay information, time-off, and time attendance records, Grove HR's Payroll Preparation will help you review salaries in a few clicks, save time, and avoid costly mistakes.
Table of contents:
Features:
With easy access to employees’ general information, Grove HR allows you to simplify the payroll process, and control the Pay Cycle and Compensations in advance. All of these features are easily adjustable.
The following list is the official setting flow
General Settings (Currency & Base day for payroll calculation)
Time Attendance and Time Off data population
Close and Export Gross Payroll
These features allow you to keep your company’s payroll files orderly and streamlined, saving time, and avoiding costly accounting errors.
How does it work?
Data from Time Off, Attendance, employee info (name, status, job title, join date, etc.,) are consolidated in one place called Employee Payroll for you to review all employees' gross salaries.
After review, you can export an Excel file and share it with your accounting / C&B team for further processing. Or, export it from gross to net using a formula template.
Payroll Preview will include the following components:
Employee details (name, status, job title, join date, etc.,)
Employee's gross salary
Recurring compensation items, such as
Lunch allowances
Travel allowance
One-off items: single payment to an employee outside of their regular salary. Such as:
Performance incentive
Relocation expense
Offset:
Salary deductions from unpaid time-off & deficit from attendance that were not calculated in the previous cycle
Applicable when the cut-of-day is in advance of the pay period
Example:
The company pays employee monthly, from 1st to 30/31.
The cut-off date was on the 25 each month
November has 22 working days (not counting Saturdays & Sundays)
=> Company pays employees for the 3 working days after the cut-off date (26 to 30th), assuming employees do not take unpaid time off and/or not clock in.
Samantha took an unpaid day off on 26 Nov
Justin forgot to clock in on 29 Nov
= > Next cycle, when offset takes into effect:
Samantha and Just in will get a deduction equal to the pay of one day
Time off deduction: for the current cycle
Overtime hours: for the current cycle (*)
Deficit of attendance: for the current cycle (*)
Attendance hours and correspond pay: for the current cycle (*)
Carry Over of Overtime: applicable when overtime in the previous cycle went over the maximum allowed hours (*)
Dependents
Bank Information
(*) Applicable when using attendance to calculate payroll
💡 Tips: Changes in job title, salary, compensations, etc., are highlighted to ensure you are aware of them.
Example:
Samantha was promoted to Sales Executive and her salary is adjusted on Jan 6. This is what you'll see in payroll preparation.
Who has access to GroveHR Payroll Preparation features?
With an administrator account, you can configure who has access to the Payroll Preparation features, as well as who can view/edit employee salary data.
Please see this detailed guideline on how to set up the Payroll Preparation permission.
📌 Note:
At the end of each month, HR Admin will have to calculate the OT amount manually for employees with OT and key in the data to general the correct payroll export. Grove HR will provide HR admin with the number of OT hours for each employee if the company is using the Time Attendance module.
You can choose to export GROSS salary or Custom Export using a template file (which has all the formulas to calculate the NET salary).