Grove HR's Time Attendance feature will help you to keep track of employees’ working hours and overtime in real-time. Line managers will receive a notification one day before the attendance cycle end to review and approve the logged time.
Depending on the Attendance Approval Cycle, it can be either weekly (every 2, 3, or 4 weeks) or monthly.
Bulk Approve and Reject attendance
With this method, you can Approve or Reject your direct report's attendance through the whole cycle.
Go to Attendance > Team Attendance
Select Attendance Cycle
View employee attendance by scrolling the bottom bar to the right
Click on ••• and select Approve or Reject
⛔️ CAUTION:
This action will apply to the whole attendance cycle
Approving attendance while employees are still clocked in will disable the clock-out option. Please request your Admin/HR to revert this action
Upon approving attendance, you will receive this message if employees had clocked in offsite or locations could not be found
💡Tips: You can select multiple employees and approve their attendance at the same time
Single Approve, Reject attendance
With this method, you can have a detailed view of your direct report's attendance.
Go to Attendance > Team Attendance
Click on an employee name and you'll see:
Clock In/Out: the exact time when an employee clocked in and out
Clock In/Out Location: when enabling Geofencing, you'll see employee's clock-in/out location here
Work Schedule: total hours an employee is expected to be on the job (already set by Admin)
Logged Time: the actual amount of hours when an employee clock in and clock out.
Paid time: hours are officially paid based on Work Schedule and Logged time. You will see the ✎ icon if it was edited.
Deficit: the scheduled hours he/she didn’t complete.
Overtime: the hours worked that beyond his/her scheduled hours.
Status: Approve, Reject, or Pending.
Note: This could be a comment of an employee, line manager, or person in charge. If Actual hours were adjusted, you can click here to view the activities.
3. Click on ••• and select Approve or Reject. You can also edit employee's Actual hours or adjust Overtime
💡Tips: Select all or multiple days for fast approval
How to correct Attendance status?
Made a mistake when approving employee's attendance? Want to modify attendance status? You can report this event to the HR in charge or Admin, they have access to Employee Attendance and the right to Revert attendance status.
📌 NOTE:
Line Manager can only access the Team Attendance tab
Approving attendance while employees are still clocked in will disable the clock-out option.
Users can only update the attendance record within the last 31 days (even if Payroll is not closed)
HR and Administration have access to both Employee Attendance and Team Attendance. Click here for more information.